OCCUPATIONAL SUMMARY:

This individual will perform administrative functions in support of office staff.  Responsibilities include providing high-level administrative support by performing word processing procedures, database management/maintenance, and utilizing spreadsheets.  This position is located at a Government site in Charleston, SC.

TYPICAL DUTIES:

• Receives, reviews and verifies invoice requests.
• Reviews contract funding data to insure correct obligation in applicable accounting systems.
• Prepares and processes invoice prompt pay certification sheets.
• Types, edits, formats and prints a wide variety of documents for the office staff including correspondence, reports, contractual documents, technical notes, presentation and briefing material.
• Maintains inventory of office supplies.
• Maintains documents in filing system.
• Prepares travel orders and maintains travel order log.
• Receives visitors and phone calls and answers routine inquiries.
• Distributes and picks up mail daily.  Processes overnight express mail.
• Receives, logs and routes invoices to appropriate personnel.
• Accomplishes additional tasks as assigned.

REQUISITE SKILLS:

• Must have a high level of interpersonal skills to handle sensitive and confidential situations and information.  Position continually requires demonstrated tact and diplomacy.  A professional appearance and telephone manner is essential.
• Must be able to interact and communicate with individuals at all levels.
• Work requires continuous attention to detail in composing, typing and proofing materials, and the ability to establish priorities and juggle multiple competing tasks and demands. 
• Excellent verbal and written communication skills.
• Proficiency in MS Word and Excel.
• U.S. Citizenship required.

EDUCATION & EXPERIENCE:

Education: Some college coursework is required.  Four year college degree in business administration or relevant area is preferred

Experience: Two (2) to five (5) years of related experience.  Prior experience providing administrative support to Government personnel preferred.